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Financial aid records retention

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For unsuccessful candidates, keep the file for a minimum of one 1 year, and a maximum of three 3 years from the conclusion of the search. SU is one of campuses in 31 states recognized for promoting civic engagement. These bins are available only for permanent destruction of large volumes of confidential material, as the cost for this service is higher than the cost of disposing of shredded material. House of Representatives to the U. Students who work in jobs that are NOT part of their educational experience are treated as all other employees for the purposes of record keeping. Records Destruction Following a 'retention schedule' that has been worked out, records should be securely maintained for the period of retention either in the office or department where they were created or used. Faculty members are encouraged to contact their department chair when they retire to discuss the retention of their papers and records for historical preservation. There is only one 'official copy' and the 'custodian' in the office holding the 'official copy' is the 'official custodian' and is responsible for its retention and possible classification as an archival record.

  • Record Retention Policy Barnard College
  • Record Retention Policy • Southwestern University
  • Records Management and Archives USG Records Retention Schedules University System of Georgia

  • data retention schedule for FA.

    Record Retention Policy Barnard College

    Federal Student Financial Aid Record Retention Requirements. Records Series Title/Description, Minimal Retention Period*.

    Video: Financial aid records retention Retention - Second Year Faculty Presentation 2015

    From § Record retention and examinations. The Student Aid Report ( SAR) or Institutional Student Information Record (ISIR) used to determine a.

    The Student Aid Report (SAR) or Institutional Student Information Record (ISIR) used to determine a Record retention requirements for the Institutional Student.
    For the person hired, keep the entire file for the duration of their employment, plus three 3 years.

    The Barnard College Archives Office is responsible for ensuring that the College identifies these records and that they are transferred to the College Archives once they become 'inactive.

    Robertson Center. These systems are generally only made available to approved users. The General Counsel's office will issue instructions to keep all records and data systems until further notice.

    Record Retention Policy • Southwestern University

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    FUTURAMA ROBOT 1X EPISODE VII
    State or federal law may determine the period that certain records must be kept.

    Definition of a 'record' A 'record' is anything containing information reflecting College educational and business transactions regardless of format paper, digital, photographic, etc.

    Southwestern Touted as One of the Best Colleges by The Princeton Review SU is recognized for career services and internships, return on investment, health services, and sustainability.

    There is only one 'official copy' and the 'custodian' in the office holding the 'official copy' is the 'official custodian' and is responsible for its retention and possible classification as an archival record.

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    The periods of time discussed in this policy are set to comply with federal and state law requirements.

    Records - This General Schedule is applicable to the Financial Aid records of the Oregon University System. Retention periods apply to the record copy. Colleges are required to retain financial aid applications and supporting awarding and Federal Records Retention Requirements for Title IV Programs.

    Loans, grants, scholarships and other financial aid programs covered in this records retention authorization include, but not limited to, the following: Federal.
    Any electronic record that needs to be kept for a retention period longer than seven 7 years should be printed and kept in a paper filing system OR maintained in an electronic format and the equipment needed to read or access the information kept and maintained for the same period of time.

    Records Management and Archives USG Records Retention Schedules University System of Georgia

    Students who work in jobs that are NOT part of their educational experience are treated as all other employees for the purposes of record keeping. Included are checklist for graduation, grade reports, student academic records, official change of grade forms, official request forms for permission to change colleges within the university system, and letters of reference.

    Video: Financial aid records retention How to Maximize Your Financial Aid With Special Circumstances

    Innocents Abroad Southwestern staff and students share their humorous stories of studying around the globe. Custodians may hold records longer than the retention period. You may make arraignments to have a shredding bin delivered to you office by contacting the Purchasing Department at ext.

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    Monitor local, state, and federal laws affecting record retention Annually review the record retention and disposal program Develop a training program for personnel responsible for record storage and maintenance Monitor for compliance with the record retention and disposal program Each department will prepare a listing of major documentation used and maintained by the department and will compare it to the documents listed in the Record Retention Policy.

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    This series may contain but is not limited to: applications; candidate selection information; academic and personal information about applicants; notifications of award; notifications of denial of award; applicants letters of decline; and notifications of transfer to another institution.

    Committee Records and Responsibilities of Chairs of Committees Chairs of all committees are the 'official custodian' of the records related to the committee's work. Records that are maintained only in electronic format should be named and labeled in a manner that is consistent with the paper filing system used in the office for ease of coordination and cross-referencing.

    If it is determined that the records created by that database should be maintained for a specific period or should be permanently retained, the maintenance of the software license and the availability of it can be very important.

    A copy of such records should be sent to College Archives.

    3 thoughts on “Financial aid records retention”

    1. Southwestern Associate Professor of Environmental Studies Joshua Long explores the social-justice impacts of cities implementing climate-resilient policy and planning. A copy of such records should be sent to College Archives.

    2. It is important to remember that desktop applications are designed for communicating information, and transmitting knowledge. Using the records retention schedule developed for each office, the records custodian and the College Archivist should discuss what records may be transferred to the College Archives for permanent retention.

    3. One notable exception involves special compilations of data that offices or departments may create using data from Colleague.